Finance Assistant

Finance Assistant

Location: London (multi-site support role)

Reporting To: Key Account Director

Houston & Hawkes are seeking a detail-oriented and commercially aware Finance Assistant to support our key client locations across London. This is a pivotal role within the business, providing in-depth financial analysis, reporting and governance to ensure strong operational controls, accurate forecasting and consistent financial performance across multiple sites.

This role is self-funded by locations and plays an essential part in maintaining financial discipline, supporting budget targets and driving informed decision-making within our premium contract catering environments.

Key Responsibilities:

• Review weekly sales, gross profit, labour and overheads for each contract against budget
• Ensure each site effectively utilises GP and labour tracking tools
• Report and validate weekly sales data, including reconciliation against EPOS systems
• Spot-check invoice processing and clearing procedures
• Provide on-site support during holidays, resource shortages or critical business periods
• Review control documents (pantries, hospitality, sub-P&Ls) for formula accuracy and data integrity
• Verify internal cross-charges across multiple P&L sites for accuracy
• Conduct random stock take spot-checks at period end with BOH and FOH teams
• Review stock sheets to ensure pricing accuracy
• Conduct quarterly sales mix analysis at each location
• Produce monthly and quarterly sales mix reports including top sellers, bottom sellers, product contribution to sales and gross profit
• Make commercial recommendations based on data insights and produce relevant client statistics
• Support period-end Excel reporting to minimise movements at Account Passing
• Track core versus agency labour spend and make labour utilisation recommendations
• Support monthly, quarterly and annual client reporting with accurate data, analysis and visual presentation
• Assist with the budgeting process, including year-end projections, cost analysis and consistent formatting across locations

What We’re Looking For:

• Strong analytical skills with high attention to detail
• Experience within finance, commercial analysis or reporting (hospitality or contract catering experience desirable)
• Confident working with Excel and financial tracking tools
• Ability to interpret financial data and provide clear recommendations
• Strong organisational skills and ability to work across multiple sites
• Professional, proactive and commercially minded approach

Additional Benefits:

• Free meals at work (where applicable)
• Contributory pension scheme
• Free access to the Employee Assistance Programme
• Life assurance at two times salary
• Annual company Christmas and summer parties
• Recognition schemes and people awards
• Family-friendly support, including enhanced maternity, paternity and adoption leave
• Day off on your birthday
• Referral bonuses
• Ongoing training and development opportunities

Who We Are:

Houston & Hawkes is a young and dynamic independent caterer based in the South East. We are proud to be an award-winning company, recognised as one of the best companies to work for in hospitality, and a certified B Corp. We create memorable experiences through vibrant, creative and sustainable food and hospitality, while investing in and supporting our talented teams.

Join Houston & Hawkes and be part of a business that values precision, performance and professional growth.